Moving & Packing Tips

Residential/Commercial Tips

Tips for your upcoming office or commercial move.

 

  • Pack a few boxes everyday; give yourself at least one month to get fully packed. Start with the items that you will not need until you relocate.
  • If you decide to use your own moving boxes, please make sure that they are clean, sturdy and have lids. Used boxes, for a Commercial Denver Packing job, is not advisable because the labeling from a previous move may confuse everyone.
  • Make sure that the box size is appropriate for what you are packing. For example use small boxes, for books/records or anything heavy and dense.
  • Try to keep the boxes at 40-50 pounds each.
  • Use three strips of tape, along the bottom seam of each moving box.
  • Label each box with the contents, employee name and the specific room it is to be delivered to at the new space.
  • Do not pack flammable items.
  • If you are packing liquids such as: cleaning supplies, be certain that the lids are on tight. Or even better, do not pack liquids!
  • When you are packing fragile items, mark the box as FRAGILE.
  • Use dish boxes for dishware or delicate items. Do not skimp on paper! Do not use newspaper, as the ink can leach onto your valuable items. Crumple up paper and place on bottom of box, in between each layer and in all four corners. Wrap each individual item in 1-2 pieces of packing paper and stuff paper inside glasses, cups and stemware. Place dishes and glassware upright, not flat!
  • If you still have the original boxes for computers, you may use them. If not, bubble-wrap each component and bunch up paper in all four corners and each layer.
  • When packing lamps; remove lampshades, light bulbs, harps and finials and place into box.
  • Use bubble-wrap and/or paper pads to wrap paintings, mirrors or pictures and place into a mirror box.
  • Please box all contents from your desks or credenzas, so that contents do not spill on the floor.
  • Two-drawer file cabinets may remain full; if you are transporting four-drawer cabinets, please empty the top two drawers. This eliminates the chance of the cabinet bowing during transit.
  • Please pack and ship your own important paperwork, sentimental items and valuables.
  • If you are having Road Scholars Moving & Storage professional, Commercial Denver Packing crews, pack the office contents; schedule it one to two days prior to your commercial move.

Tips offered by Road Scholars Moving & Storage:

 

Prior to your – Commercial Denver – Moving Day

  • Choose your Commercial Denver Moving company. References available upon request. Choosing movers in Denver.
  • Speak to your building management and ask if there are any pertinent moving rules or certificate of insurance requirements. We must have a week’s notice to issue certificates of insurance, listing the building as additional insured. If your Commercial Denver Moving company can not offer a certificate of insurance, they are most likely uninsured.
  • Call your firm’s utility companies to disconnect your services. Remember, you may want to clean after moving out, so leave the power and water on for a couple of extra days.
  • Dispose of unwanted items, prior to moving. Don’t pay to move items you do not want. Taking office furniture to a consignment store or donating are great options.  We offer a service to take unwanted items to the dump, ask within.
  • Contact aquarium maintenance firm to discuss moving of your office’s aquarium. We do move aquariums, but they must be completely empty. Ask your specific Commercial Denver Moving company how they transport aquariums.
  • Prepare computers and telephone systems: backup, disconnect, store and label cables in a zip lock bag. We rent out computer carts for easy transport of your computer and telephone systems.
  • Color-code each office, for proper distribution at the new space. For instance: assign each employee a color or name label and have them affix to each piece of furniture and all boxes from their work space.
  • For proper set up at your new office, have employees draw a diagram with the lay-out of the office furnishings and affix to the door of their private office.
  • If there is an elevator at either location, reserve exclusive use of freight elevator with building management.
  • If there are parking issues, please attempt to reserve a parking space for the truck or arrange reservations in dock.  We will need approximately two car lengths for one moving truck. The height clearance is 13′ 6″.
  • Pack all items such as: books, binders, paperwork, desktop items (stapler, pens, organizers), items in desk drawers, break room items, etc. In regard to metal file cabinets, you may leave two drawers full. Therefore, you need to empty top two drawers in all metal four-drawer cabinets. In regard to particle board/wooden file cabinets, please empty completely. We offer commercial packing services.
  • Make arrangements with I.T. person to install office telephones, computer server and computer systems, at new location.
  • Schedule an electrician to set up electrical wiring in cubicles, if applicable.

Commercial Denver – Moving Day

  • Make sure that all employees have labeled all of their office contents and disconnected their computers, placed cords in zip lock bag and tape to computer.
  • Organize all vital documents and valuables; such as business check book, tax records, employee’s cell phones, etc.  Do not pack these articles to be shipped in the moving truck.  Place in one easy to carry container and transport yourselves.
  • Do a walk through with building management and your Commercial Denver Moving crew leader, prior to the commencement of the office move.
  • Once the loading has been fully completed, do a walk through with the moving crew leader, to ensure they have loaded everything you wanted them to.
  • Upon delivery, please have someone present, to direct the movers as to the placement of your furniture and other belongings. Or as mentioned above, have each employee draw a clear diagram as to the set up of their office and affix to their door at the new office.
  • Upon completion of the delivery, do another walk through, to make sure that the movers assembled all desks and/or cubicles and that everything has been placed in their proper spots.

Make sure to begin packing your contents early or hire Road Scholars professional packers to help you prepare. We sell moving boxes and packing materials.

Packing Tips: presented by Road Scholars Moving & Storage

 

  • Pack a few boxes everyday; give yourself at least one month to get fully packed. Start with the items that you will not need until you relocate.
  • If you decide to use your own moving boxes, please make sure that they are clean, sturdy and have lids. Using trash bags for packing purposes is not advisable. We sell moving boxes.
  • Make sure that the box size is appropriate for what you are packing. For example; use small boxes for books, tools, or anything heavy and dense.
  • Try to keep the boxes at 40-50 pounds each.
  • Use three strips of tape, along the bottom seam of each moving box. Do not just fold flaps, you need to tape the bottom.
  • Label each box with the room it is to be delivered to and the contents.
  • Do not pack flammable items.
  • If you are packing liquids; such as cooking oil, cleaning supplies, toiletries; be certain that the lids are on tight. Better yet, do not pack liquids!
  • When you are packing fragile items, mark the box as FRAGILE.
  • Use dish boxes for: dishes, china, crystal or bric-a-brac. Do not skimp on paper! Do not use newspaper, as the ink can leach onto your valuable items. Crumple up paper and place on bottom of box, in between each layer and in all four corners. Wrap each individual item in 1-2 pieces of packing paper and stuff paper inside glasses, cups and stemware. Place dishes and glassware upright, not flat!
  • If you still have the original boxes for electronics, you may use them. If not, bubble-wrap each component and wad up paper in all four corners and each layer.
  • When packing lamps; remove lampshades, light bulbs, harps & finials and pack in a box or take these delicate items yourself.
  • Use bubble-wrap and/or paper pads to wrap paintings, mirrors or pictures and place into a mirror box.
  •  Use wardrobe boxes to transport your hanging clothing. This not only saves time, but prevents you from having to iron and/or dry clean. Road Scholars provides loaner wardrobes at no additional charge, for all local moving services and long distance moving.
  • You may keep clothing in dressers or chest of drawers. However, do not leave fragile items (such as framed photos), jewelry or anything other than clothing.
  • Please box all contents from your desks or credenzas.
  • Two-drawer file cabinets may remain full; if you are transporting four-drawer cabinets, please empty the top two drawers. This eliminates the chance of the cabinet bowing during transit.
  • Please pack and transport your own important paperwork, sentimental items and valuables.
  • Please keep in mind, that moving can be disruptive for children. If possible, leave the packing of their items, until the end. Let your children help pack their own items, if they are old enough. They can “label” their boxes by coloring pictures, so that their boxes will be easily recognizable when coming off the moving truck.
  • If you are having Road Scholars Moving & Storage residential Denver packing crews, pack your contents; schedule it one to two days prior to your move.

Following is a moving tips/checklist:

Prior to Moving Day

  • Choose your Residential Denver Moving Company. Choosing Movers in Denver
  • Change your address with the United States Postal Service. Change it online at: moversguide.usps.com
  • Contact your bank to order checks with new address and/or transfer bank accounts.
  • Transfer medical records and school records.
  • Transfer newspaper/magazine subscriptions.
  • Call your utility companies to disconnect your services. Remember, you may want to clean after moving out, so leave the power and water on for a couple of extra days.
  • Dispose of unwanted items, prior to moving. Don’t pay to move items you do not want. Having a garage sale or donating are great options.
  • Drain your lawnmower, power tools or motorized vehicles of any fuel; and drain water from plants and water beds.
  • Prepare your electronics and computers: backup, disconnect, store and label cables in a zip lock bag.
  • If there is an elevator at either location, reserve exclusive use of freight elevator with building management.
  • If there are parking issues, please attempt to reserve a parking space for the truck. We will need approximately two car lengths for one moving truck. The height clearance is 13′ 6″.

Moving Day

  • Organize all personal documents and valuables; such as passports, birth certificates, credit cards, check books, tax records, cell phones, jewelry, etc.  Do not pack these articles to be shipped in the moving truck.  Place in one easy to carry container and keep them with you.
  • Pack and take with you a box or two of articles you will need immediately. Items such as: medications, your child’s favorite toy or stuffed animal, toiletries, one set of towels and linens for each family member; pet food, toys, crate, and pet bed.
  • Once the loading has been fully completed, do a walk through with the Residential Denver Moving crew leader, to ensure they have loaded everything you wanted them to.
  • Upon Delivery, please have someone there to direct the movers as to the placement of your furniture and other belongings.
  • Upon completion of the delivery, do another walk through with your Residential Denver Moving crew leader, to make sure that the movers assembled your furniture and that everything has been placed in their proper spots.

Make sure to begin packing your contents early or hire Road Scholars professional packers to help you prepare. We sell moving boxes and packing materials.