You may think that because you have experience moving your residence, moving your office will be pretty much the same. We’re here to tell you, it’s not.
While it’s always smart to stay as organized as possible when you move your home, it’s imperative to do so when you relocate your office. Between paperwork, office equipment, filing systems, and your employees’ personal belongings, you’ll want your office moving process to run as smoothly as possible. The end goal is to be up and running at your new location as quickly and efficiently as possible.
Take it from professional office movers! No matter the size of your office, if your office move isn’t done properly from the start, you’re in for some headaches. So, today, Road Scholars Moving & Storage is going to give you some of our best tips for your office move to run seamlessly.
Tip 1: Plan Your Office Move
Once you’ve chosen your office’s new location, you can start planning your move, even if it’s not for several months. We recommend you assign your employees with certain tasks, so no one is overwhelmed or overloaded as your move date draws near. Thinking this through well in advance will alleviate some stress and ensure all your bases are covered.
Task employees with items that should be done in advance, such as:
- Determining moving materials and supplies needed and obtaining those items
- Finding an office moving company that’s suitable for your specific needs and meets your budget, keeping in mind what your office needs EXACTLY (do you have heavy printers, several TVs, monitors, computers? Perhaps you need help taking down your cubicle system? Do you need help reinstalling certain items at your new location?)
- Determining dates and times for your move, keeping in mind there may be specific times for the use of the elevator, the loading zone, or for your actual move itself (check with both your existing and new building managers)
- Don’t forget that during your moving process, your business needs to stay on top of things, so delegate accordingly and be sure each employee knows what their role is for the move and the job
If you don’t have the time or resources to do the planning on your own, reaching out to professional office movers as soon as you can, will help in your moving endeavor.
Tip 2: Pack Up Your Office the Right Way
Packing is no small task, even for a small office. So, be sure you use quality materials and pack as efficiently as you can. Doing this may require starting your pack sooner rather than later. No one appreciates having to rush through the packing process, it’s both stressful and can lead to damaged or lost items.
Organization is key to your successful move which means knowing what is in your boxes and where your boxes are going once they arrive at the new location. This is as simple as labeling your boxes well. Being as detailed as possible will help.
And don’t forget about your office machinery. For example, if you utilize two or three identical large printers for differing areas or for differing tasks, make sure you know where you want each to go once they arrive at the new location.
Road Scholars Moving & Storage are Denver area office movers and we can easily and effectively pack your office with safe-arrival and smooth unpacking being our top priority.
Tip 3: Be Sure You Have the Appropriate Moving Equipment
If you hire a local office moving company for your move, they should have all of the moving equipment necessary for a safe and efficient move. Ask your movers if they charge extra for any equipment needed to support your move, so you don’t get any surprises later.
If you decide to move yourself, think about what it will take to move the specific items in your office. So, you are well prepared on moving day and don’t have to make extra stops to purchase or rent moving equipment.
Following the tips above will be of benefit and help you determine the best way to move your office, however, no matter how you decide to move, you will have obstacles to overcome.
Obtaining the best rate you can (note that cheaper hardly ever means better) with licensed and insured professional movers is a smart way to ensure that your employees can perform their usual daily work without much downtime or disturbance while getting your office packed and moved with precision.
Road Scholars are true scholars when it comes to all things moving. Our movers are all background checked and are given the proper education to handle your most important possessions. From lifting techniques to packing excellence to details on how to successfully get through a challenging move, we give our movers all the insights they need to work at their fullest capability.
We’re also licensed and insured. We use only the best, state-of-the-art equipment and vehicles. We’re affordable, honest, and experienced. Offering a very personal touch to a very personal event. Contact us at (303) 693-7070 or at [email protected] You can also find us online at roadscholarsmoving.com. Proudly serving the Denver Metro Area, Centennial, Littleton, Englewood, Aurora, Lone Tree, Parker, all across Colorado and beyond.